Communication is everything. And this is a valuable little tool that I use to communicate to our technical voluteers (audio, video, lighting operators) the flow of a service. This group of volunteers needs to be aware of every aspect of the service. They need as much information as possible in order to do their job the best they can.
Feel free to morph this document to your own needs. The first column allows you to list the elements of the worship order, including song titles, speakers, etc. The second column allows you to list directions specific to the video operator (Easy Worship, PowerPoint, MediaShout, etc.). You can put the order of song lyrics (vs1 ch vs2 ch br ch ch) as well as the title of videos to be played here. The third column is to give the audio person a heads up for each service element. You can list which channels on the mixer should be up, or even which vocalist or instrument should be mixed differently for each element. The fourth column is for lighting notes. The final column if for general comments and reminders.
I’ve been using this format for Sunday worship for several years now, and all the techs that have used it find it informative and easy to follow.